Company Profile
PSB BOISJOLI is one of Quebec’s leading Accounting Firms with a team of more than 250 people located in Montreal. Our Firm values an approach based on mutual support and teamwork amongst Partners and team members. It also offers a competitive salary and benefits as well as a stimulating working environment that fosters professional growth.
PSB BOISJOLI is currently seeking an Executive Administrative Assistant to support Tax Partners as well as senior staff members with general administrative duties.
Key Accountabilities & Responsibilities
- Manage and maintain executive schedules, including arranging meetings, appointments, and travel.
- Prepare, review and edit correspondence, communications, presentations, and other documents.
- Track and help drive completion of key deliverables and follow up on outstanding items.
- Serve as a point of contact between the executives and clients.
- Communicate with government representatives;
- Coordinate requests from governments (MRQ, CRA);
- Manage invoices, payments, and other financial documentation as needed.
- Play a key role during Tax season; (compiling corporate taxes, trusts, and partnership returns), and proactively ensuring that all monthly deadlines are met.
- Manage timesheet completion for executives.
- Do various reporting upon request using the various internal databases available
- Prepare expense reports and submit insurance claims;
- Handle confidential information and maintain the security of executive and client files.
- Participate in diverse administrative projects as required;
- and execute additional administrative tasks as necessary.
Skills Requirements
- Excellent time management and organizational skills;
- Ability to prioritize tasks, manage workload and adhere to deadlines;
- Ability to work in a fast-paced environment and reassess priorities when needed;
- Sense of initiative and attention to detail;
- Ability to work autonomously;
- Bilingual: Excellent written and spoken French and English;
- Strong communication skills;
- Collaborative and team-focused;
- Flexibility to work additional hours during peak periods;
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CaseWare (an asset).
Qualifications
- Post-secondary education in administration;
- Minimum of five (5) years of work experience as an Executive Administrative Assistant. Working within an accounting firm or other professional services firm is a strong asset;
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to handle multiple tasks simultaneously and meet deadlines.
- High level of discretion and confidentiality.
- Professional demeanor and ability to work well with all levels of internal management and staff, as well as outside clients.
We thank all candidates for their application and interest in our Firm. However, we will only be contacting those applicants that we are interested in pursuing.